900.11 Supervision.

    (a) Supervision of the program and families in family shelters facilities must include, but is not limited to:

        (1) recording a daily census of residents, including a record of daily admissions and discharges as well as previous housing arrangements of residents and the length of time each family has resided in the facility and in emergency housing;

        (2) in tier I and tier II facilities maintaining a list of school-age residents currently residing in the facility and the location of the school each child attends;

        (3) surveillance of the grounds, facility and activities of the residents to prevent theft and resident harm;

        (4) handling and documenting individual emergencies, including arranging for medical care or other emergency services and maintaining records of any special medical needs or conditions, the prescribed regimen to be followed and the names and phone numbers of medical doctors to contact should an emergency arise concerning these conditions;

        (5) handling and documenting incidents involving resident endangerment, injury or death;

        (6) in tier I and tier II facilities reporting or causing a report to be made to the State central register of child abuse and maltreatment involving a resident under age 18 and a subject of a report as defined in section 412 of the Social Services Law, in accordance with the circumstances and procedures set forth in sections 413 and 415 of the Social Services Law;

        (7) conducting and supervising facility evacuations and periodic evacuation drills as follows:

            (i) the facility must have a written plan detailing the procedures to be followed in caring for residents in the event of an emergency or disaster; all employees of the facility must have knowledge of the emergency and disaster plan and of their responsibilities under such plan;

            (ii) evacuation procedures outlining the method and manner in which residents and staff are to evacuate the facility in event of fire and other emergency must be conspicuously posted on each floor of the facility;

            (iii) each resident must be informed of evacuation procedures upon admission;

        (8) instituting fire safety measures and arranging for fire safety training for facility staff and residents; fire drills must be held with staff and residents on a monthly basis and a record of such drills must be maintained; and

        (9) securing the facilities. Such security may include locking the facility to control access and egress during specified nighttime hours. Facilities must make arrangements which allow residents to receive visitors. The facility may set reasonable visiting hours and may limit visitor access to designated areas of the facility except for access by legal representatives or legal counsel guaranteed in section 900.9 of this Part. Such hours and location must be included in the facility rules, which must be posted in a location accessible to residents and visitors.

    (b) A sufficient number of competent staff must be onsite at all times to supervise, operate and maintain the premises in a safe and sanitary condition and to render the services the facility is required to provide pursuant to the provisions of this Part. The department will monitor the staffing of facilities to ensure comparability of staffing patterns and staff salaries in relation to the service needs of the residents.

        (1) All facilities must have at least one awake staff person on duty and on-site per day. A sufficient number of competent staff must be on-site at all times to supervise, operate and maintain the shelter in a safe and sanitary condition and to render the services the shelter is required to provide pursuant to the provisions of this Part and the facility's approved operational plan.

        (2) At all times at least one member of the staff must be a nurse or have a minimum of eight hours of basic first-aid training.

    (c) Any staff member or volunteer contracting an infectious or contagious disease must cease work at the facility. Return to work by personnel who have been diagnosed to have a communicable disease may, at the request of the facility director, be subject to a physician's written approval.

    (d) Staff training must be in accordance with a training plan contained in the operational plan and must orient and train employees in residents' rights and facility rules, procedures and/or regulations relative to the specific duties to be performed, and emergency procedures.

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