348.5 Records required to be maintained. Each local social services department shall keep a record of all cases referred to the designated person or unit for review, which record shall include:

    (a) the names, case number and other identifying information;

    (b) a brief description of the facts constituting the grounds for suspecting fraud;

    (c) the estimated amount of overpayment;

    (d) the duration of such overpayment;

    (e) whether the case was referred to the appropriate district attorney or other prosecuting official:

        (1) if a case is not referred, the reasons for such action shall be stated;

        (2) if a case is referred, the record shall include:

            (i) date of such referral;

            (ii) disposition of such referral; and

            (iii) the amount of any sum of money recovered.

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