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Medicaid Consumer Directed Personal Assistance Program (CDPAP) in New York State

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Posted: 18 May, 2009
by Valerie Bogart (New York Legal Assistance Group)
Updated: 22 Oct, 2019
by Valerie Bogart (New York Legal Assistance Group)

October 2019 News Update on CDPAP - Lawsuit Filed Challenging Reimbursement Cuts in CDPAP

Click here for main article following this news update

On October 11, 2019,  the Albany County Supreme Court enjoined NYS DOH  from implementing a new reimbursement methodology for Consumer-Directed Personal Assistance  (CDPAP) which would have drastically cut reimbursement rates.   See  court decision here

  • Because of this decision, the State DOH guidance implementing the rate cuts will not go into effect.  This includes FAQ’s about the reimbursement rate cuts for (CDPAP) services that went into effect on September 1, 2019 for Fee for Service CDPAP (not CDPAP provided through managed care or Managed Long Term Care plans), and DOH  Managed Care Policy 19.01: Implementation of Fiscal Intermediary (FI) Rate Structure Enacted in the SFY 2019  NYS Budget  (Appendices can be downloaded on MRT 90 page - click on 2019).  The  court decision enjoins the State's implementation of changes in how CDPAP Fiscal Intermediaries are reimbursed enacted in the state budget in April 2019, which would have the effect of cutting rates by $75 million in state funds ($150 including federal funds). 

  • The lawsuit, filed by CDPAANYS and individual Fiscal Intermediaries, claims that the rate cuts violate both federal and state requirements, and are so severe that will put many CDPAP fiscal intermediaries out of business, effectively ending the CDPAP program.   As reported in the Utica Observer-Dispatch on Oct. 3, 2019, “Some managed care companies, though, have already started changing contacts with fiscal intermediaries in anticipation of lower rates, advocates said.” Advocates: State Cuts Threaten Medicaid Home Care Program.  The article further stated:

    "The horror stories are already flooding in of cuts and threatened cuts affecting services, said Bryan O’Malley, executive director of the Consumer Directed Personal Assistance Association.

    “The department of health cut this program by over 15 percent without even a basic understanding of what the agencies do,” he said in an email. “DOH is sticking by their talking point that services and wages would not be affected, but now that we are seeing the real-life repercussions, they can’t hide behind this myth any more. The devastation their actions are causing to thousands of New Yorkers is inescapable.”

    Having participants simply switch to receiving services through existing staff at home care agencies is problematic, advocates said, given a shortage of home care workers, particularly in rural areas."

The lawsuit was previously reported about in Crain's NY Business on Aug. 14, 2019 and Spectrum News on August 1, 2019. 

The first round of cuts directly effect CDPAP services provided on a Fee-for-Service basis  through  local district Medicaid programs, not  those  enrolled in Medicaid managed care or MLTC plans.  However, advocates and the CDPAP association contend that the cuts will force many CDPAP provider agencies, called Fiscal Intermediaries (“FI”), to close - resulting in reduced access to this service across the state for the 90,000 consumers who rely on CDPAP services, in MLTC plans and managed care plans as well.  

Also, many consumers choose CDPAP because they have “skilled” needs that traditional personal care aides may not perform, such as suctioning a tracheostomy, operating a ventilator, or directly administering insulin or other medications. See Scope of Tasks of various types of aides.   While they may be eligible for Medicaid Private Duty Nursing services, managed care and MLTC plans resist authorizing these services because they are so expensive.  These consumers, and others facing reduced access to care when the FIs close,  may well be forced into nursing homes. 

The July 2019 DOH guidance implementing the CDPAP rate cuts --  Managed Care Policy 19.01 –provides for transition rights to ensure “a smooth transition of consumers to a different FI in the event that an FI no longer provides services or leaves a service area.”   Advocates warn that the transition rights are insufficient.   In comments to a Workgroup convened by State DOH, The Legal Aid Society warned that “these transition rights only apply to CDPAP enrollees transferring from one FI to another,” not to those CDPAP enrollees who are forced to transfer to traditional personal care services because there is no CDPAP FI with capacity to serve them (copy on file with NYLAG EFLRP).    The Legal Aid comments also stated that the State’s guidelines do not provide for directing consumers where to go for help if they face disruption in services – whether New York Medicaid Choice, the State’s enrollment broker for managed care and MLTC plans, or ICAN – the State’s Ombudsprogram for consumers in MLTC plans or receiving long-term care services in managed care plans.

 

1.  What is CDPAP?

The Consumer Directed Personal Assistance Program (CDPAP)  is a statewide Medicaid program that provides an alternative way of receiving home care services, where the consumer has more control over who provides their care and how it is provided.   Rather than assigning a home care vendor or agency that controls selection, training, and scheduling of aides, the "consumer" or the family member, friend or guardian directing his/her care performs all these functions usually done by a vendor.  All counties - and now all mainstream Managed Care and Managed Long Term Care plans - are required to have a CDPAP program and notify “eligible individuals” of the option to join.  Eligible individuals include those eligible for  services provided by a certified home health agency, a long term home health care (waiver) program,  AIDS home care program, or personal care (home attendant). 

2.   NEW EFFECTIVE April 1, 2016!  -- WHO CAN BE HIRED AS THE CDPAP AIDE

The consumer can hire almost anyone, including any family members except his or spouse.  Since April 2016, because of a change in State law, parents of disabled adult children have been able to serve as CDPAP aide if they are not also the recipient's designated representative, and with restrictions on whether they may live with the consumer.  See this article in Democrat & Chronicle, Nov. 25, 2015.

Before this change, spouses and parents could not be hired as the CDPAP aide. A son or daughter or any other family member could be the aides, provided the family member  does "...not reside with the consumer or ... who resides with the consumer because the amount of care the consumer requires makes such relative's presence necessary...."  18 NYCRR 505.28(b)(3).   Now, only spouses are prohibited from being hired as the aides. 

  • STATE DIRECTIVES IMPLEMENTING NEW LAW:  NYS DOH Issued a Medicaid Update (Vol. 32 No. 3, March 2016) and GIS 16 MA/006 - Changes to the Statute for the Consumer Directed Personal Assistance Program (CDPAP) PDF   explaining the new law.
  • A "legally responsible" adult may not be the aide.  Spouses are always legally responsible for their spouse.  Parents are always legally responsible for their children under age 21.  They may not be the CDPAP aide for those relatives.

  • A "designated representative" of a CDPAP consumer may not  be the aide.  State regulations state, "...With respect to a non self-directing consumer, a "designated representative" means the consumer's parent, legal guardian or, subject to the social services district's approval, a responsible adult surrogate who is willing and able to perform such responsibilities on the consumer's behalf. The designated representative may not be the consumer directed personal assistant or a fiscal intermediary employee, representative or affiliated person"  18 NYCRR 505.28(b)(5)

  • May parent live with his or her adult child and be the child's aide? Per existing regulations, an adult relative may only be the personal assistant if s/he   does "...not reside with the consumer or ... who resides with the consumer because the amount of care the consumer requires makes such relative's presence necessary...."  18 NYCRR 505.28(b)(3)

  • This change was signed into law on November 20, 2015, amending Social Services Law §365-f, subd. 3,      L. 2015 Ch. 511, enacting Senate bill S05712-A proposed by Sen. Simcha Felder.  Earlier, regulations adopted in April 2011 expanded the definition to allow an adult child or son-in-law or daughter-in-law to be hired as the aide.    

  • Immigrants must have a valid work authorization.  The aide need not be "certified" - training is done by the consumer and family.  

3.   CDPAP Aides may Perform "SKILLED" TASKS - unlike regular personal care aides  

Another special benefit of CDPAP is that CDPAP aides may perform "skilled" care that otherwise may only be performed by a nurse - suctioning tracheostomies, insulin injections, administration of oxygen or medications where the consumer cannot self-administer. See N.Y. Educ. Law § 6908(1)(a) .  Tasks that could not otherwise be performed by home health aides or personal care aides are indicated in the scope of tasks for personal care and home health aides.  

4.  Different Employment Model - Fiscal Intermediary vs. Home Care Agency

  • Fiscal Intermediaries -- The aide is not an employee of a home care agency, but is instead an independent contractor, who is paid wages and benefits by a "fiscal intermediary," an entity that contracts with either the county or a managed care plan to provide services authorized by that county or managed care plan.   It is the fiscal intermediary that pays the aide wages and benefits. 
    • Most but not all CDPAP fiscal intermediaries are members of CDPAANYS - see their online list statewide.
    • In addition, individuals in NYC can choose from agencies on HRA's list - these are CDPAP vendor agencies contracted with HRA to provide fee-for-service CDPAP care.  These agencies may also contract with managed care plans; individuals in managed care should confirm which CDPAP vendors their plans contract with.

5.  ELIGIBILITY FOR CDPAP

Eligibility Criteria - 18 NYCRR Sec. 505.28(c)

  1. Eligible for Medicaid

  2. Eligible for personal care, certified home health care, private duty nursing, or AIDS or other waiver program

  3. "have a stable medical condition" [NOTE:  this is same definition as in personal care See Section 2 - Eligibility.  But note that CDPAP aides may perform skilled tasks, unlike in personal care.   In this way the definition of "stable medical condition" is different for CDPAP. 

  4. "be self-directing or, if non self-directing, have a designated representative";  See above for who may be designated representative.

6.  Who Authorizes CDPAP -  Managed Care/MLTC Plan or local Medicaid agency (HRA or local DSS)  

Here is how people with Medicaid only and those with Medicare and Medicaid access CDPAP.   See NYC HRA MICSA Medicaid Alert dated Oct. 26, 2012 on CDPAP and Managed Care.

  1. People with Medicaid Only (but do not have Medicare) -  Most are already required to enroll in a Mainstream Medicaid Managed Care (MMC) plan. Since November 2012, these mainstream Medicaid managed care plans took over the authorization and management of  CDPAP services statewide, as well as personal care services.  

    1. Transition Rights -  When a consumer is required to transition to an MMC or MLTC plan, after receiving CDPAP services through their local DSS, the MMC plan is required to continue the services previously authorized by the local district (HRA or DSS) for 90 days, at which time  the MMC plan re-assesses need.  

    2. New applicants for CDPAP who have Medicaid but do not have Medicare --

      1. If they are already enrolled in a mainstream MMC plan, then they apply to their MMC plan for CDPAP (They submit a Physician's Order (Form M11q in NYC) and any plan application for CDPAP).   The plan must assess their needs and if the plan finds them eligible for home care services, must give them the option of choosing CDPAP.

      2.  If they are not yet enrolled in a mainstream MMC plan,  then they apply for CDPAP at their local CASA/DSS.  

  2. Managed Long Term Care (MLTC)-- Most adults  who have both Medicaid AND Medicare are required to enroll in MLTC in order to obtain CDPAP,

    1.   There are some exceptions - excluded populations who may apply at local DSS (in OPWDD, hospice, etc.. see list at above link).

    2.   The new "Immediate Need" procedure can be used for people not yet enrolled in an MLTC, who have an Immediate Need for personal care or CDPAP.  The procedure may include both applying for Medicaid and requesting home care approval from DSS. See more about Immediate Need here.  Once approved, the local DSS authorizes CDPAP.  After 120 days of receipt, the individual will be transitioned to MLTC. 

  3. The State posted these documents that govern how MLTC plans must provide CDPAP services to find online, go to  Medicaid Redesign Team page, scroll down to MRT 90 - MLTC and then to CDPAS Final MLTC Documents (posted around 10/1/12)

Responsibilities of the Health Plan and Consumer (acknowledgement that MLTC member must sign)

Policy for the Transition of Consumer Directed Personal Assistance Services into Managed Care

Administrative Agreement for the Provision of Fiscal Intermediary Services for the Consumer Directed Personal Assistance Program

  1. Transition Rights - The MLTC plans must continue the same hours authorized by CASA/DSS for at least 90 days. This includes enrollment after receiving Immediate Need  services. After that they may change the hours -- but  plans must give advance notice of a change with the right to request a hearing and AID CONTINUING, and may reduce services only for permitted reasons - pursuant to   MLTC Policy 16.06 (a change in medical condition or other circumstances).

 7.  PROCEDURE FOR REQUESTING APPROVAL for CDPAP FROM PLAN OR LOCAL DSS:

  • If CDPAP is being authorized by the NYC HRA Home Care Program or LDSS office, because consumer is exempt or excluded from MLTC or Mainstream managed care, or is applying based on Immediate Need,   NYC and most counties required the consumer or the person directing their care to complete a CDPAP application, to show they are capable of arranging for and managing the care.  Download NYC HRA forms and instructions:

  • Under Managed Long Term Care and managed care, it is the MLTC or managed care plan that determines eligibility for CDPAP - assessing the consumer's or their representative's ability to direct  and managed their own care.  See  Responsibilities of the Health Plan.  It is not clear that MLTC plans (or mainstream MMC plans) are required to use the NYC Form M-13d or have been given other guidelines or directives on how to assess eligibility.   Consumers and advocates will need to be vigilant to ensure that people who should be eligible for CDPAP are not wrongly denied.  Knowledge of the laws, regulations and directives governing CDPAP developed over many years is critical.  For example, GIS 08-LTC-005 clarifies that the family member or other person directing care does not have to be present at all times in which skilled nursing tasks are administered by a CDPAP aide to a non-self-directing recipient of CDPAP.   We can anticipate that MLTC plans may wrongly deny CDPAP services based on lack of knowledge of these past directives.  

8.  Help with Understanding and Using CDPAP -

The Consumer-Directed Personal Assistance Association of NYS (CDPAANYS) has lots of resources on its website.

  • Peer Mentoring Program --CDPAANYS offers Peer Mentoring services to prospective and current CDPA consumers and designees who may have questions about the program or are seeking assistance with successfully running their own CDPA program.  Peer Mentoring is always free for those who use the service.  You can reach their team of Peer Mentors by calling the toll-free number, 1-855-423-7733 (1-855-4CDP-PEER), or sending an email to peers@cdpaanys.org.  See more here.

Concepts of Independence - the largest and oldest fiscal intermediary, has tutorials and other info. on its website

  • FAQ's and tutorials on how CDPAP works (including how to hire, train and manage aides)

CaringKInd NYC  -- TogetherWeCare Program -  Consumers or their families can find aides who have completed the CaringKind Dementia Care Training for Professional Caregivers  (CaringKind was formerly the NYC Chapter of the Alzheimer's Association)

9.  BACKGROUND ON CDPAP, Laws & Regulations 

This article explains the CDPAP program in NYS, with cites to state statutes  (some have been amended since). Note that this article pre-dates mandatory MLTC.

Laws.

The statutes establishing the CDPAP program include Section 365-f of the Social Services Law and N.Y. Educ. Law § 6908(1)(a) (also known as the Nurse Practice Act, which creates an exception that allows CDPAP aides, along with family and other unpaid informal caregivers, to perform tasks that otherwise may only be performed by licensed nurses.  

Regulations.

The State published final regulations, effective April 20, 2011, creating a new section 28 to 18 NYCRR Part 505.   See New York State Register April 20, 2011/Volume XXXIII, Issue 16  (pp. 7-8)

  • In 2015, the State amended the regulations with new definitions of  24-hour live-in and split-shift care, and more specific requirements for the content of written notices when services are reduced.

See December 2015  NYS Dept. of Health GIS 15 MA/024 - Changes to the Regulations for the Personal Care Services Program (PCS) and the Consumer Directed Personal Assistance Program (CDPAP) (PDFNOTICE OF ADOPTION 


State Directives

The following directives have been issued since the above article was written in 2003:

State Managed Long Term Care Contracts, Guidelines re CDPAP (Posted Oct. 1, 2012, eff. 11/1/2012)

NYC Directives

HISTORY

For a history of the development of the consumer-directed program in New York City, which was a national leader in launching this form of service 33 years ago, see this article., along with:


This article was authored by the Evelyn Frank Legal Resources Program of New York Legal Assistance Group.

NYLAG

Attached files
item HCSP-M11q (12-9-2014)Fill-in-able.2.pdf (137 kb) Download
item 2017-06-07 HRA CDPAP FI list.pdf (562 kb) Download
item Personal Care Aide Scope of Practice 12-1994.pdf (116 kb) Download
item Comment CDPAP FINAL.pdf (141 kb) Download
item CDPAP NYSBA article.pdf (67 kb) Download
item CDPAP list by county 5-12.pdf (75 kb) Download
item M-13d - CDPAP Application (2018-04) Fill-able.pdf (151 kb) Download
item LIST of Home Care Cases.2.pdf (794 kb) Download
item CDPAP Regulations 04-20-2011.pdf (152 kb) Download
item 2012-10-26 CDPAP and Managed Care.pdf (117 kb) Download

Also read
item CASA Contact List - NYC
item Applying for Medicaid Personal Care Services and CDPAP Outside NYC - 2016 Changes
item Managed Long Term Care
item Medicaid Managed Care
item KNOW YOUR RIGHTS: Managed Long Term Care and FIDA - Fact Sheets, Live and Recorded Webinars
item "Immediate Need" Personal Care or CDPAP - Fast-Track Application for Medicaid and Home Care - New Procedures
item Special Medicaid Income Rules That May Eliminate Your "Spend-down" or "Surplus Income"

Also listed in
folder Medicaid -> Medicaid Managed Care

External links
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